Today’s global organizations continually seek more efficient and seamless ways to improve collaboration among widely dispersed work teams. And in the areas of language management and multilingual communication—with teams spanning continents, countries and languages—the need is greater than ever.
As an entirely web-based terminology management system, TermWeb has been part of the cloud since 2004. The introduction of version 3.8 addresses collaboration issues further, adding new workflow capabilities to improve collaboration across work teams to enable more efficient and powerful terminology management.
Automated workflows improve team collaboration
The workflow enhancements bring productivity gains by automating many of the administrative processes involved in working with your termbases. When carrying out a task in TermWeb 3.8, such as creating a concept or deleting a term, the action is now connected to a “workflow”—a series of user-defined actions that are executed automatically.
This provides users and administrators the ability to easily define and automate tasks, control access permissions on the field level, and add styling to term data. By defining conditions, functions and validations, users can control what should happen when and where in the system.
For example, when a term reaches "validate" status, a workflow can be automatically triggered that executes a string of adminstrator-defined tasks. Group validators receive an email informing that there are terms to validate. When they log in to TermWeb, they see these terms — identified in a special color, if desired. After they validate these terms, the change in term status then automatically triggers another step in the workflow, sending emails to the next group with further directions.
Additional refinements help streamline, simplify
Beyond the workflow enhancements, TermWeb 3.8 adds a host of other valuable refinements.
These include the new multiple dictionary search function, which streamlines the work by more easily enabling searches in all available dictionaries. Users can now create detailed permission structures—for instance, certain fields can be set to be read only for certain user groups (and in certain conditions). And, TermWeb 3.8 adds multivalue fields, allowing users to create and select more than one value in a field. This adds speed for TermWeb users while also reducing complexity of the database.
To learn more about TermWeb 3.8, contact your representative today.